Dan McGrann

How much does managing SAP change cost you?

Dan McGrann | June 20, 2019

office collegues viewing the cost savings

I’ve almost completed the third version of Vinnie Mirchandani’s SAP Nation series. This one is titled SAP Nation – Manifest Destiny. I’d highly recommend all three of Vinnie’s SAP Nation books for their great insight from a customer perspective into the highly complex, ever-changing world of SAP software.

A persistent theme throughout all three of Vinnie’s books is the incredible – almost unbelievable – amount of money customers spend every year to get SAP running and keep it running. Of course, SAP software is integral to running some of the world’s largest and sophisticated businesses and governments. So, SAP delivers highly complex solutions to solve very complicated problems. And that will be expensive.

But Vinnie’s well-documented estimates of SAP customers spending $200B plus per year on SAP-related efforts is still an amazing number.

Where does the
money go?

So the million dollar question for organizations when it comes to SAP change management is: “How much does it cost to manage our SAP technical changes?”

Interestingly, for many SAP customers, it typically costs approximately a million dollars per year to manage SAP changes. Hard data from our customers and prospects indicates the cost to manage SAP change is usually $150-$300 per change.

It’s important to recognize these costs are not the development, configuration and testing costs. But are the overhead costs of managing SAP changes from the initial approvals and tracking, through the testing, to the migration to production.

Cost such as the following can add up to significant amounts for SAP customers:

  • SAP change/transport management coordinators
  • Change approval board meetings
  • Retrofitting or rekeying of changes in N+1 development systems
  • Parallel development tracking
  • Audit preparation and execution
  • Approvals and approval tracking
  • Migrations of the changes (transports) to target systems/clients
  • Project cutovers
  • Downtime/recovery of production and non-production systems
  • Re-work/fixing development and configuration issues in quality and production systems

How to calculate
your costs

To get a rough estimate of your costs, simply multiply your number of annual SAP changes (for example transports) by $225 – the midpoint of our average range. For a better estimate, check out the SAP Cost of Change Calculator on our website. All you have to do to get a more accurate estimate is enter three inputs. Once you have an understanding of your costs, getting management buy-in to examine cost reduction alternatives through SAP change management automation is typically easier.

Want to dig a little deeper into your cost profile? We recently hosted a webinar: “How much does SAP change management cost your business?”, which is available on-demand here. And, our SAP change management experts have developed a workbook which identifies the key input metrics and calculates your costs across the categories listed above.

If you would like to request a copy of the workbook or discuss ways to reduce your costs while significantly improving your SAP change management outcomes, please contact us.

Dan McGrann

Dan first joined the company in 2015 to grow Rev-Trac’s partner ecosystem and build relationships with like-minded organizations to creates strategic DevOps initiatives for SAP-using enterprises. Dan has an in-depth understanding of the challenges and opportunities facing today’s SAP IT teams, particularly in SAP change management, cross-platform integration trends and DevOps best practices.
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